Minutes Records
MEETING 2
Date of Meeting: 2014-01-16
Duration Time: 12:30 PM – 2:00 PM
List of Attendees: Andy, David, Phattrick, Kenneth, Matthew, Jon
Meeting Location/Communication Medium Used: DMP 301
Issues Discussed: Client Meeting Scheduling, TA Meeting Scheduling, Getting familiarize with the Pitch’n Company, Project Tec, Team Meeting Weekly Scheduling
ISSUE 1 - Client Meeting Scheduling:
In regards to appointing a meeting time client, it was noted that Jon may not be able to find
optimal time for our group alone since the appointed time is also decided based off the other 2
groups’ preferences. During the meeting our team met with group 6. We decided that next
Monday 12:00-3:00 PM is good for both group to met. It was noted that since Pitch’n does not
actually have an office building, their company communication representative would come to
meet us on campus. Jon would notify Kurt of decision by email. ATM we still do not know the
meeting location for the client meeting. (Note* Next Monday is Jan 20th)
ISSUE 2- TA Meeting Scheduling:
Every Thursday, since we do not know if Kurt would call us in, it was suggested by Kenneth
that appointment with the TA during lecture time at 12:30-2:00 on Thursday for a meeting is
not advised.
ISSUE 3- Getting familiarize with the Pitch’n Company:
Team leader David suggests that all members familiarize with the Pitch’n company
background by review of the company site (pitchn.ca). It was also discovered that Pitch’n has a
facebook page. The reasoning for this research before the meeting with the client is so that
we will have useful questions prepared before meeting the client. During the meeting, David
performed a test trial on the Pitch’n website by signing up on the site as a volunteer to learn
more regarding Pitch’n. The site first identifies what the volunteer offer by asking for resume
and availability. The site continues registration by asking what topics the volunteer is
interested in and also where is the volunteer living and places they can go to for volunteer
opportunities.
ISSUE 4 - Project Tec:
We moved the cumulative commitment archive to the shared Google doc folder. David
suggests updating our project website with a favicon. He has volunteered to complete the
task. Matt notes that if we have separate systems, synchronization could be an issue for the
project, while a possible solution would to pull data from the Pitch’n database. Kenneth
notes that we may need a web server for the project. David says he MAY have one available with
PHP already setup.
ISSUE 5 - Team Meeting Weekly Scheduling:
Jon has organized the weekly meeting times for the team. He reports that there seems to
be always one person busy during most time slots so that the ideal plan would be to book a
room during a day where people can just drop-in in between breaks. As of now, the ideal weekly
day for this room booking would be on every Mondays. There also a problem with David sharing
his schedule to Jon over Google Calendar but it was sorted out during the meeting. Jon notes
that Monday 12-1 PM is a time where everyone is free so including Thursdays from 12:30-2 PM,
there would be two weekly scheduled meeting. Locations for meetings are TBA, a suggestion
is a lab room beside the CUBE.